Monthly IT Resource Capacity Planning Review

Track and optimize IT resource allocation, utilization, and capacity planning across projects and service delivery teams. Monitor staffing levels, skill availability, and project demands to ensure effective resource management and delivery capabilities.

Report Objective

Monitor and analyze IT resource utilization, project staffing requirements, and capacity trends to optimize workforce planning, maintain service levels, and ensure appropriate resource allocation across initiatives.

Resource Utilization & Availability

Line chart showing utilization rates by skill category and time-series view of resource availability

Questions to Consider:

Apr 2024May 2024Jun 2024month7800%7900%8000%8100%8200%8300%sum(utilization_rate) vs. skill_categorysum(utilization_rate)skill_categoryHow are resource utilization rates trending across skill categories?Cloud Architecture and DevOps showing highest utilization rates over 85%

  • Which skill categories consistently show high utilization?

  • Are there seasonal patterns in resource utilization?

  • How close are we to maximum sustainable utilization levels?

  • Which periods show critical resource constraints?

  • How does availability align with upcoming project needs?

  • What is the trend in our buffer capacity?

Apr 2024May 2024Jun 2024month0200400600800sum(available_hours)Cloud ArchitectureApplication DevelopmentDevOpsData EngineeringSystem AdministrationWhat is our current resource availability trend?Available capacity decreasing across most skill categories

Project Resource Demand

Bar chart displaying resource demands by project type and skills

Questions to Consider:

Digital TransformationCloud MigrationSystem IntegrationApplication DevelopmentInfrastructure Upgradeproject_type05,00010,00015,000sum(demand_hours)sum(demand_hours)How is resource demand distributed across project types?Digital Transformation and Cloud Migration projects demand highest resources

  • Which project types require the most resources?

  • How balanced is our project portfolio from a resource perspective?

  • Are there opportunities to better distribute demand?

  • Which skills should we prioritize for hiring?

  • Are there skill gaps in our current workforce?

  • How does demand align with our training programs?

Cloud ArchitectureDevOpsJava DevelopmentData Engineeringrequired_skill05,00010,00015,00020,000sum(demand_hours)sum(demand_hours)What skills are most in demand for upcoming projects?Cloud Architecture and DevOps skills show highest demand

Service Delivery Metrics

Table showing key service delivery KPIs and resource impact

Questions to Consider:

monthsla_complianceresource_gap
Mar 202496.5−5
Mar 202496.4−7
Mar 202496.5−7
Mar 202496.5−7
Mar 202496.5−7
Mar 202496.4−8
Mar 202496.5−7
Mar 202496.5−7
Mar 202496.6−6
Mar 202496.5−7

  • What is the relationship between resource gaps and SLA compliance?

  • Are there critical thresholds for minimum staffing levels?

  • How do resource constraints impact service quality?

Strategic Planning Considerations